No matter the industry in which you work, chances are you use a laptop or desktop computer for your job. Data loss can be disastrous if you keep any amount of important information on your machine. Most industries keep vast amounts of information, files and articles on their office computer network, and if anything were to result in the loss of these valuable resources, it could be a technological nightmare for a larger section of the workforce. From suffering a cyber attack to malware being introduced into the network, there are many ways in which your software can be affected, while hardware is not immune from failure either. So, if you hadn’t previously considered the steps you should be taking to help prevent data loss, then now is the time to start – as it can be an inconvenient event that is often very difficult for your business to recover from. And for anyone in the freelance creative industry working with images, such as artists, designers, and photographers, losing your work could be devastating if you don't have the right measures in place to protect it.
Check Your Anti-Virus Program
How effective is your virus-detection program? Is it up to date? While viruses might not be as common as the media portrays them to be, if your system gets infected then this
can be fatal to your business data. If you do currently use virus protection software then make sure you run regular updates and check that your systems are fully
protected against the latest risks. If you have already lost your data then don’t despair, because services such as computer evidence recovery can help you to retrieve any
information that you may have lost. Failure to keep your software up to date will cost you time, energy and effort in the long term.
Have a Back-up Plan
Running regular back-ups should be top of your agenda to prevent data loss. Consider for a moment how much data you produce on a daily or even weekly basis. Could you afford to lose this information? From taking extra hard copies of data, to backing-up your entire system and storing the information in cloud software, there are a variety of options that will work for your business. If you don’t have one already, you may also want to consider introducing a battery-run back-up system too to help protect you in case of power surges. Any unusual burst of energy through your system can erase the data on computer hard drives, and could wipe out your entire computer network. You might want to look into introducing an uninterruptible power supply to protect your data during storms, ensuring that it can be saved and backed-up during a blackout.
Physically Protect Your Hardware
It might sound obvious, but your hardware will need to physically be protected too. Dust, moisture and heat can all result in component failure, so be sure to keep tabs on your working environment to prevent any issues. Be sure to open up your PC case and dust the components at least once every two weeks to prevent excess dust collecting – as this can impact the performance of cooling fans inside your desktop machine. Make sure that your office is kept clean, dry and well ventilated for optimal performance and peace of mind. Just making a few simple changes to protect your hardware will keep it functioning optimally, reducing any risks of you losing your precious data.